MINUTES OF THE REGULAR MEETING

OF THE BOARD OF DIRECTORS

LAKE AUSTIN LAKE POINTE HOMEOWNERS ASSOCIATION, INC.

 

 

April 23, 2008

 

 

The Board of Directors of the Lake Austin Lake Pointe Homeowners Association, Inc. (“the Board”) convened for a regular meeting of the Board of Directors on April 23, 2008 at the Lake Pointe Community Center, 11700 Sonoma Drive, Austin, and TX 78738.

 

1.                  Roll Call

President Pat Sinnott called the meeting to order at 7:00 p.m.  The meeting’s quorum requirement was met by the presence of the following Board members:   President, Pat Sinnott, Vice President, Sarah McGiffert, Treasurer, Jim Burgeson, Secretary Michael Schumann and Chris Romero.   Also in attendance was Kaye Bayes of RealManage.  Residents also in attendance were Jim and Angela Qatato, Robert Conyers, Bill Tabbert and Darrell Thornley.

 

 

2.                  Citizens Communication

Mr. Darrell Thornley asked the Board to consider a sign up board at the tennis courts.  The Board asked Kaye Bayes to get pricing and it was suggested that the tennis courts rules be mentioned in the next newsletter.

 

Mr. Qatato discussed in length his concerns regarding the landscaping wall built next door to his property.  The Board agreed to inform Mr. Qatao of the outcome of the scheduled Chapter 209 hearing.

 

Mr. Robert Conyers of 12000 Fortuna addressed the Board in regards to the additional lot that he purchased and replatted.  Mr. Conyers asked the Board to re-consider the procedure for assessing his additional lot.  Kaye Bayes was asked to research the Board minutes going back to 2002 for any information on Board discussion of the Highland lot.

 

3.                  Review and approve minutes of the regular meeting of March 26, 2008

Mike Schumann made a motion to accept the March 26, 2008 meeting as presented.  Jim Burgeson seconded the motion which passed unanimous.

 

4.            Discuss and Approve Boundary Fence Agreement with West Travis County MUD #3 and west Travis County MUD #5:        

 

President Pat Sinnott stated that a quorum approved the boundary fence agreement.

 

5.                  Managers Report to include financial recap and delinquencies:        

Kaye Bayes presented the Statement of Revenues and Expenditures, Detailed Balance Sheet and Summary Balance Sheet for the month ending March 2008.  The accountant is working to capture all assets on the Common Property Fund. There is only a partial listing of the assets recorded at this time.   The depreciation schedule is included in the packet.

A motion was made by Sarah McGiffert and seconded by Jim Burgeson for Pat Sinnott to contact RealManage to discuss the Common Property Fund and all accounting issues and have issues resolved by the June meeting. The motion was approved.

The delinquent list presented to the Board includes 42 individuals.  Six of those accounts have been referred to the attorney was lien processing.  Nineteen accounts have been mailed the final notice.  The remaining accounts have received either the Courtesy or first notice from the Collections Department.

There was a discussion regarding Insurance and the need to obtain additional bids.  Sarah recommended $10 million for the Umbrella Policy.

Kaye Bayes reported that the Conyers and Tabbert lots have been corrected in the RealManage system.  The legal descriptions have been changed.  The lots are charged based on the original Lake Pointe plat.  Mr. Conyers and Mr. Tibbett have been charged for the full lot and ˝ of the second lot.  Kaye Bayes will research the past minutes to see what the original agreement was with the HOA.

 

6.        Committee Reports:

a.    Architectural Control  Committee:        Kaye Bayes reported that the committee met on April 15, 2008.

b.   Pool:  The coping has been repaired by Hines.  The leak in the northwest corner has also been repaired.  The leak was under the deck.  The pump room and the extra closet have been cleaned.  A sign board has been purchased and delivered to Jennifer McKeown.  Mike Schumann reported that he would like to investigate options and designs for the water feature at the pool.  He suggested that the feature be chlorinated and filtered.  Jim Burgeson suggested that it be opened for a sitting area.

c.   Parks:  The MUD is piping in raw water for irrigation in Napa Park.  This causes an issue for the water fountain.  The MUD has suggested that the HOA now pay for a 5/8 meter to the water fountain.  The water meter is located in the Oncken’s backyard and will need to be moved.  Kaye Bayes met with the City of Austin and the LCRA to resolve the old electric charges that were placed on a current invoice.

d.   Public Policy:  Pat Sinnott has been meeting with the MUD’s on the fence project.  The County has been contacted regarding the monuments in the right of ways.  The bid process should begin in May, 2008.  MUD #3 will be improving the Bayton entrance.  The wall along the commercial property is still being worked on with the city of Bee Caves.

     e.    Social Committee:  Jim Burgeson reported the Senior luncheon continues to be a success.  Rosalee is planning the July 4th event.

        f.    Block Watch:  The “National Night Out” date has been moved to October.  The committee will meet to decide a plan of action.  The committee still wants to plan a Block Captain Appreciation function.

       g.    MUD #3/MUD #5:   This report was covered under the Public Policy report.

Chris Romero asked about the maintenance around the mailboxes at Watercrest.  Kaye Bayes reported that a letter would be mailed to the individual resident to fix the stone fence and to trim the bushes near the mailbox kiosks.

 

The next meeting will be May 28, 2008.

                                                                       

There being no further business, the Board adjourned at 9:00 p.m.

 

______________________________

Kaye Bayes

Community Association Manager

Lake Austin Lake Pointe Homeowners Association, Inc.